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Contacting the building owner: the first contact that gets you on the list

When to ask, who to write to and what belongs in the first message.

When?

The best moment is after the objection period has passed: the project is concrete by then, but marketing has not started. Too early is rarely a problem — too late is.

Who?

The publication names the building owner and often the project author (architecture office). With institutional building owners (property company, cooperative, pension fund) the building owner is the right address; for smaller projects the way often leads through the architecture office.

What to write?

Short and concrete: who you are, what you are looking for (number of rooms, buying or renting) and the request to be added to the list of interested parties. No price negotiation, no pressure — it is only about being registered early.

Our advisor drafts the message for you — one click on any project page, already filled in with the project data.

Realistic expectations

Not every building owner replies. But wherever lists are kept it is almost always first come, first served. An alert plus an early first contact costs you ten minutes — and can decide where you live for years.

Frequently asked questions

When is the best time to write to the building owner?
Right after the building application is published or after the permit, before marketing begins. No apartments are allocated yet and the list of interested parties is short.
What belongs in the first message?
Who you are, which apartment you are looking for with number of rooms, floor and move-in date, buying or renting, and the request to be put on the list of interested parties. Short, specific, with a phone number.
Will I get the building owner's contact details?
For companies such as AG, GmbH or cooperatives yes, they are in the publication. Private building owners are not named for data-protection reasons; the municipality or the project author can help there.

Guide: finding, understanding and financing a new build